Tag Archives: email

Delay your Outlook Outbox

Not my usual fare for this blog, but it may be useful for someone else:

I had a user come in today and say she accidentally did a “Reply All” on an email and wanted to recall the message.  After showing her how to do it, I remembered that me and the guys had set a one minute delay on our outboxes to help save us from these awww, crap! moments.  It has saved our skins on a few occasions.  Problem was, I forgot how we did it!

So, here it is.  This is cited directly from Microsoft’s Outlook support site:

Delay the delivery of all messages

  1. Click the File tab.
  2. Click Manage Rules and Alerts.
  3. Click New Rule.
  4. In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next.
  5. In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then clickNext.

If you do not select any check boxes, a confirmation dialog box appears. If you click Yes, the rule that you are creating is applied to all messages that you send.

  1. In the Step 1: Select action(s) list, select the defer delivery by a number of minutes check box.
  2. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before sending.

Delivery can be delayed up to 120 minutes.

  1. Click OK, and then click Next.
  2. Select the check boxes for any exceptions that you want.
  3. Click Next.
  4. In the Step 1: Specify a name for this rule box, type a name for the rule.
  5. Select the Turn on this rule check box.
  6. Click Finish.

After you click Send, each message remains in the Outbox folder for the time that you specified.

We find that a one minute delay is just long enough to catch a bad email, yet short enough that it didn’t annoy us.  To stop the email from being sent, simply open or delete it from your outbox.  I have an exception set on mine to immediately send high-priority messages (for when I’m just writing silly love notes to my wife, etc.).